- Open Microsoft Outlook and click on the "File" tab in the top left corner of the screen.
- Click on "Open & Export" and then select "Import/Export".
- In the Import and Export Wizard, select "Export to a file" and click "Next".
- Select "Outlook Data File (.pst)" and click "Next".
- Choose the email account you want to export from and select the checkbox next to "Include subfolders" if you want to export all the email folders.
- Click on "Next" and choose a location where you want to save the exported PST file. You can save it locally or on an external drive.
- Click on "Finish" to start the export process. This may take some time depending on the size of your mailbox.
- Once the export is complete, you can safely disconnect the external drive if you saved the PST file there.
By following these steps, you can export old emails to a PST file and save them locally or on an external drive for future reference or as a backup. This will help you free up space in your mailbox while still keeping important emails accessible when you need them.
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